Career Opportunities

Overview

Responsibilities

• Assist in the development and implementation of procedures and policies that ensure an efficient and effective operation.
• Responsible for management of the General Ledger accounting system, ensuring a timely month end close, and all appropriate general ledger accounts are properly reconciled.
• Continual evaluation of processes and information systems to identify ways to improve and leverage systems to become more efficient and to better serve end user and management needs.
• Ensure that our financial software applications are reconciled to the General Ledger on a monthly basis.
• Support Payroll as needed by collaborating and problem-solving issues as they arise, assisting with the improvement of policies and processes, and partnering effectively with HR. Ensure that all payroll related accounts are reconciled.
• Support Human Resources and Benefits Administration as needed by providing support to functions such as employee on-boarding, off-boarding, hiring and appointment letter issuance through DocuSign.
• Support the Accounts Payable function. This may include the weekly review of AP invoices checking for appropriate signatures, correct account and project numbers and ensuring compliance with IRS and DOL guidelines as well existing internal policies. Ensure that all appropriate reconciliations are completed. Assist with efforts to strengthen procurement practices at the School, including the development of new policies and procedures.
• Support the Student Billing function as needed. Help evaluate systems and processes, making sure that we are offering families a positive experience.
• Ensuring that cash transactions are being properly recorded and the appropriate cash controls are in place.
• Ensure redundancy and that monthly reconciliations are completed.
• Support the general ledger and endowment accounting as necessary.
• Ensure monthly review of all auxiliary program accounts to make sure entries are recorded properly and the use of appropriate codes for each transaction. Assist directors of summer and auxiliary programs with financial planning and reporting and strengthening their business operations.
• Help oversee and review the school wide debit card program. Work with business office staff to create an education program for employees who have school issued purchase cards, how to use the online platform and understand the monthly deadlines.
• Assist with the preparation of the annual tax returns, e.g., form 990, 5500, as well as the year-end W-2 and 1099 processes.
• Serve as a liaison for all audits (e.g., financial statements, retirement plan, etc.).
• Business Office partner for Facilities for capital spending.
• Business Office partner to Admissions and Development, working to ensure all aspects of fundraising and net tuition are appropriately reconciled.

• Prevention, recognition, and treatment of athletic injuries before, during, and after practices/competitions
• Oversee and maintain weight room policies/coverage for student athletes
• Administer IMPACT testing and monitor of Return to Play protocols (concussion)
• Construct and monitor rehab/treatment programs using modalities appropriate for injury
• Coordinate communication between parents, administration, and coaches for all student athlete injury purposes
• Collaborate with doctors to provide emergency and follow-up care
• Participate and present during coaches meetings in coordination with the athletic administration
• Maintain accurate records for all injuries and treatments using Magnus Health software
• Review and approve submissions of DIAA required forms prior to the start of each sports season in conjunction with Director of Physical Health
• Update and maintain group lists within Magnus for sports teams by season to aid in communication between school and home
• Manage all necessary supplies/equipment related to the athletic training room
• Maintain an orderly and clean environment in the athletic training room that is consistent with established protocols and expectations of the school
• Compile and keep policies/protocols up-to-date related to emergency action plan
• Attend all mandatory meetings as requested by the school administrators and attend optional meetings as needed for the purposes of athletics
• Commit to being an active member of the Wellness Team by attending meetings, leading projects, and serving as a representative for the athletic department 
• Assist with athletic department operational tasks as assigned by the Director of Athletics including but not limited to: uniform management, facility set-up, and data entry pertaining to eligibility, transportation, scheduling, and officials
• Assist with additional coverages in the school community as assigned by the Director of Physical Health including but not limited to: Health Office coverage, summer camp health oversight, and school wide events requiring presence of medical personnel
• Annual submission to the Weathervane newsletter with as needed announcements to promote athletics in the community

• Licensed by State of DE
• BOC certified
• CPR/AED first aid certifications for professional rescuer
  • Maintain CPR instructor certification
• Maintain # of CEU’s per period by attending continuing education seminars
• Maintain competency with IMPACT testing
• Knowledge and proficiency working with Electronic Medical Records (EMR) 
• Knowledge and proficiency working in Microsoft Office and/or Google Suite
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and maintaining professionalism at all times
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices
• Flexibility to accommodate schedules that include evenings, weekends, and some days when school is not in session
• Bachelor's degree required from an NATA Accredited University
• Masters degree preferred
• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
• Must be able to lift and carry up to 50 lbs
• Must be able to meet the physical demands and working conditions including lifting, bending, walking, kneeling, stretching, and stooping

• Be visible within the school community. Attend and participate in school functions. Build working relationships with the school’s staff as well as with student and parent groups.
• Promote a security mindset and be a positive role model. Increase the visibility and accessibility of security and safety to the school community.
• The ability to counsel and interact with children and teenagers.
• The ability to deal with highly stressful situations with good judgment and demeanor.
• Monitor surveillance equipment, radios, and alarm systems.
• Manage, develop, and train faculty and staff on all safety and security protocols.
• Provide guidance and direction to students, parents, and staff when appropriate.
• Maintain a physical presence during school hours and after-school events on campus.

• Provide proactive patrol of campus grounds and buildings, routinely completing rounds.
• Respond to emergency calls and calls for service.
• Investigate criminal activity and suspicious circumstances.
• Complete incident reporting as required/directed.
• Render aid.
• Enforce school regulations and notify emergency responders and other school personnel as necessary.
• Coordinate with staff on operational issues, keeping lines of communication open. e.g., building hours, security, events etc.
• Serve as safety officer during events.
• Coordinate security issues with various campus events in coordination with the Director of Campus Safety & Security.
• Provide logistical support for campus activities and maintain a campus environment that is safe, clean, and conducive to learning.
• Assist in the development and implementation of appropriate policies for school operations and events.
• Assist with daily event management on campus.
• Assist with fire drill, lockdown and other safety exercises and drills.
• Assist in managing traffic flow and parking throughout campus.
• Other duties as assigned.

• A background in law enforcement or security industry.
• 10 years of related experience; any experience in campus security is a plus.
• Expertise in security and emergency operations.
• Experience in control access systems, surveillance camera systems, and physical security measures.

• Prior experience as a Sworn Municipal, State or Federal Police Officer, Military MP, Military MA, Air Force Security Forces.
• A certification from a police academy with advanced training in a school setting.
• Proficiency in Microsoft Word, Excel, PowerPoint or equivalent.
• Health and physical characteristics suitable for law enforcement duties

• Graduate of an accredited RN nursing program 
• Active Delaware Registered Nurse License (or compact state)
• Must have at least two years of clinical experience 
• Current BLS certification

• Previous School Nursing Experience or experience providing healthcare to school-aged children
• PALS certification
• Monitor and maintain health screening/immunization information
• Ability to multitask in a healthcare environment
• Serve as a liaison between school personnel, family, and community healthcare providers to ensure a healthy school environment

• This is a per-diem (as needed) position.
• These positions are on-call, as needed positions to fill in for our regular school nurse in their absence. There is no guarantee of hours with these positions. 
• School hours are 7:30 a.m. - 3:30 p.m. Monday through Friday