Registration Policy/Refunds

By registering for any program, you are signing a release for your child to attend any off-site field trip, scheduled pool trip or bus ride, described in the brochure and/or website for that particular week of camp. 

All cancellations must be made by Friday, May 15, to receive a refund less a $25 cancellation fee per camp registration. Thereafter, cancellations will only be honored with a refund if we can fill your child’s spot with one on our waiting list. If we cannot fill the spot, a cancellation fee of $200 will be applied to each camp. The circumstances for refunds will also be considered on a case-by-case basis. The Summer at Tower Hill Program reserves the right to cancel or modify individual programs due to enrollment or weather conditions. If Tower Hill decides a program change is necessary, the student will be placed in an alternative program or the program will provide a full refund

Photo Release

The photo release in the online registration on Homeroom states that Tower Hill School may use a camper’s name, portrait or likeness, video or artwork in connection with Summer at Tower Hill activities, in publicizing or in social media, as well as future known or unknown technologies. A question at the end of your registration will ask that you give permission to photograph your child as well. 

Procedures

In case of a life-threatening emergency, the school will call 911 and then follow the steps below.

In case of other emergencies and/or need for medical or hospital care:

The school will call the cell phone numbers listed for both parents/guardians. If there is no answer, the school will call the home number (if listed). If there is no answer at the home, the school will call the parent’s/guardian’s place of employment (if listed). If there is no answer at the place(s) of employment, the school will call the other telephone number(s) listed and the physician. If none of the above answers, the school will call an ambulance, if necessary, to transport the child to a local medical facility.

Based upon the medical judgment of the attending physician, the child may be admitted to a local medical facility. The school will continue to call the parents, guardians or physician until one is reached. If they cannot be reached and the school authorities have followed the procedures described, parents/guardians agree to assume all expenses for moving and medically treating the camper. Parents/guardians consent to any treatment, surgery, diagnostic procedures or the administration of anesthesia that may be carried out based on the medical judgment of the attending physician.

Behavior Policy

All students must conduct themselves in a responsible and respectful manner while attending Summer at Tower Hill. All campers in the Green Group and Summer Tots must be potty trained before camp begins. Any camper who is involved in inappropriate behavior that raises significant concerns will be subject to immediate dismissal and forfeiture of payment.

Pick-up and Drop-off Procedures

Day Camp

All parents of campers will arrive and be dismissed using a carline to expedite our dismissal process. If your child’s dismissal arrangements change for the day, please send a note to your child’s camp teacher in the morning. We appreciate learning about dismissal changes upon your child’s arrival; however, if a change is necessary, please call the Day Camp Office 302-575-0550. Please follow the State of Delaware’s regulations regarding car seats, seat belts and rear seating for children. Students must be seated in the rear of passenger vehicles and be secured in booster seats if they weigh less than 60 pounds. Children over 60 pounds must use seat belts.

In order to dismiss all children safely at each day camp’s end, it is imperative that all drivers refrain from cell phone use for talking or texting while waiting in the car line, as this has proven to be a distraction and a delay.

Day Camp students are expected to remain in their parents’ cars until a staff member gets the camper from the vehicle during the morning. In the afternoon, children will be escorted to their vehicles by Day Camp staff. The streets immediately surrounding the school are subject to heavy traffic and, as a result, are extremely dangerous. Parents are asked to abide by following the procedures listed below:

Carline will begin promptly at 8:30 a.m. in the morning and 3 p.m. in the afternoon.

Cars may begin lining up in the horseshoe at 8:15 a.m. in the morning and 2:45 p.m. in the afternoon.

Follow car line routes as directed.

Students will be called by last name to their vehicle in the afternoon.

Exit the parking lot safely upon receiving your child from camp staff.

Please be on time to pick up your child from camp or aftercare. Any children not picked up on time at either 3 p.m. for day camp or 5:30 p.m. from aftercare will be charged $1 per minute.

Enrichment Camp/Bundles

All Enrichment Camps take place in the main school building. Campers should be escorted to their camp via the main school entrance on W. 17th Street. Campers enrolled in multiple programs and/or extended care will be accompanied by the camp staff to their next class after lunch. 

Sports Camp

Campers should be dropped off and picked up at the flagpole on W. 17th Street or at the Field House if the camp is being held there. More information to follow on this. 

Extended Care

Parents should escort campers into the Day Camp building for Before Care and collect them from the building from After Care. No extended care will be offered on the last day of camp, Aug. 14. 

Medical Forms for Camp

All campers will be assigned an account on the Magnus Health Portal in May, where the following documents must be completed and uploaded:

• Current Physical Exam*
• Vaccination Record*
• Allergy and Asthma Action Plan (if applicable)*
• Camp Policies Sign-off

*THS students do not need to upload new forms but should ensure that all existing forms are current and up to date.

Students will not be permitted to participate in physical activity or off-campus trips until all required forms are submitted.

Visits to the camp medical staff will be documented in Magnus. Parents/guardians will receive an email summary after each medical visit.

The medical staff will contact parents/guardians for any emergencies that require dismissal from camp or evaluation by a physician.

Medication Administration Policy

Camp medical staff do not administer routine or daily medications. Only emergency medications may be administered, including but not limited to:

• Epinephrine auto-injectors (EpiPens)
• Inhalers
• Seizure rescue medications

All emergency medications must be properly documented and authorized in Magnus.

Any severe medical conditions requiring emergency medication should also be communicated to camp medical staff in advance via email at [email protected] to ensure appropriate planning and support.

Illness Guidelines

In consideration of the health and well-being of all campers and staff, children should not be sent to camp when ill.

Campers should remain home if they have:

• A fever of 100.0°F or higher
• Suspected strep throat
• A rash of unknown origin
• Vomiting or diarrhea

Campers may return to camp only after being fever-free and symptom-free (vomiting/diarrhea) for at least 24 hours without the use of medication.

Students with suspected strep throat should remain home until throat culture results are received or until they have been on antibiotics for at least 24 hours.